Shifts, staff documents, trainings, inspections and vendors — one login for your whole center.
3-month free trial · No credit card required · Staff accounts always free
From open shift to confirmed staff — in four simple steps.
Sign up in minutes. Set up your classrooms and add the NC staff file checklist in one click.
Send unique invite links to your teachers, floaters, support staff, and cooks. Their accounts are always free.
It takes 30 seconds. Pick the date, time, classroom, and staff type needed.
CareLocal instantly texts your eligible staff pool. The first to claim it gets the shift.
Built specifically for childcare — not adapted from a generic scheduling tool.
When a shift opens, your entire eligible staff pool gets a text immediately. No calls. No group chats.
Staff upload CPR cards, TB results and certificates once, from their phone, and reuse them. You review and approve.
Not a marketplace. Your center builds its own trusted pool of regular staff and substitutes you already know.
Due dates, renewals, training hours and inspection reports tracked for you. You stay in charge of every compliance call.
Compliance & operations
Filling shifts is only half the job. CareLocal keeps every staff file, training record and facility inspection current — so a licensing visit is a formality, not a fire drill.
Every requirement gets a due date from each employee’s start date and renews on schedule.
Ask one teacher — or everyone missing an item — and they reply from their phone.
Health & Safety topics, ITS-SIDS, CPR / First Aid, orientation and on-going training in one place.
Shaken baby / AHT, emergency plans, job descriptions and personnel policies — acknowledged online.
Fire marshal, sanitation, playground, fire extinguisher, pest control, HVAC and more.
Staff hear about what’s due before it’s due. You get one digest, not a pile of alerts.
Personnel and health documents deserve more than a shared drive.
Medical reports, TB results and health questionnaires are locked to the owner and designated admins.
Files never sit on a public link. Each view uses a link that expires in minutes.
A record of who opened which document, and when.
Accepted documents remain in your records, even after someone leaves.
Centers pay a flat monthly subscription. Staff accounts are always free.
Perfect for a single-location center getting started.
For growing centers with multiple rooms or a second location.
For multi-site operators managing a shared staff pool.
All plans include a 3-month free trial and the full compliance toolkit — staff file checklists, policy sign-off, document requests, inspections and vendors. Annual billing saves 2 months.Need Enterprise? Contact us →
"We used to spend 45 minutes calling substitutes every morning. Now I post a shift and my phone buzzes with a confirmation before I finish setting up the classroom."
— Center Director, Charlotte, NC
Got questions about CareLocal's childcare scheduling software? We have answers.
With CareLocal's childcare staff scheduling software, posting a shift takes under 30 seconds. The platform instantly broadcasts an SMS text notification to your pre-approved substitute pool. The first eligible teacher to claim it gets the shift. No phone tag, no manual group messages.
No. CareLocal is a software platform and a direct alternative to expensive daycare staffing agencies. We provide the tools for childcare centers to build, organize, and dispatch their own private substitute pools, saving thousands in agency markups and placement fees.
Start from the NC Staff and Substitute file checklists and the 11-topic Health & Safety Training record in one click, then adjust them to your center. Every item gets a due date from the employee's start date and renews on schedule — annually, every 5 years, or before a certificate expires. Directors record training dates and hours, staff sign policies online, and a compliance overview shows exactly who needs what before your licensing consultant does. You stay in charge of every compliance decision.
Send a request to one teacher or to everyone missing an item. Staff get a text, push or email, and answer from the document library on their phone — only the document they choose is shared with your center. You accept it, or send it back with a note, and reminders follow up automatically until it's done.
Yes. Track fire marshal, sanitation, playground, fire extinguisher, pest control, HVAC and any other inspection with its schedule, due date, result and full history. Attach the inspection report or certificate to each visit, and keep your service vendors and their contacts in one list.
Documents live in private, encrypted storage — never on a public link — and open only through links that expire within minutes. Medical records such as TB results and health questionnaires are kept in a confidential file that only the owner and designated admins can open, and every view is logged. Accepted documents stay in your records even after an employee leaves.
Yes! Teacher, floater, and substitute accounts are 100% free. Childcare staff can create profiles, upload certifications, and claim shifts from any mobile browser without paying any fees or subscriptions. While account usage has no limits, a small platform maintenance fee is applied to the staff member's balance for each assigned shift.
We want center directors to experience the benefits risk-free. You get full access to CareLocal's staff scheduling features, SMS blasting, and document management for 3 months. No credit card is required to sign up, and you can cancel anytime.
Join Charlotte centers already using CareLocal to fill shifts and stay inspection-ready. Your entire staff pool gets free accounts.
Get started — it's free